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Pvt. Ltd. Complainces

✅ Compliances for Private Limited Companies in India

Running a Private Limited Company in India comes with numerous benefits—but it also brings important responsibilities. One of the most critical aspects is ensuring timely legal and financial compliance under the Companies Act, Income Tax laws, GST regulations, and more.

Here’s a simplified overview of key compliances every private limited company must follow:

📌 ROC & Statutory Compliances

These are the basic annual requirements under the Companies Act, 2013:

  • • Board Meetings

Conduct a minimum of 4 board meetings every year (at least one every quarter).

  • • Annual General Meeting (AGM)
  • Hold an AGM within 6 months from the end of the financial year (except for OPCs).
  • • Filing Annual Returns (MGT-7)
  • File the company’s annual return within 60 days of holding the AGM.
  • • Financial Statements (AOC-4)
  • Submit audited financials to the Registrar of Companies within 30 days of the AGM.
  • • Director Disclosures
  • DIR-3 KYC: Directors must update their KYC annually.
  • MBP-1: Disclosure of interest in other entities at the first board meeting of the financial year.
  • DIR-8: Declaration of non-disqualification by directors.
  • • INC-20A – Certificate of Commencement of Business
  • Mandatory for new companies—must be filed within 180 days of incorporation.

💼 Income Tax Compliances

  • • Income Tax Return (ITR-6)

Every company must file its ITR annually, even if there is no profit.

  • • Tax Audit (if applicable)
  • Required if your turnover exceeds ₹1 crore (₹10 crore if 95%+ transactions are digital).
  • • Advance Tax Payments
  • Companies with tax liability above ₹10,000 must pay advance tax in quarterly instalments.
  • • TDS Return Filing
  • If you’re deducting tax at source (TDS) on payments like salaries, rent, or contractor fees, quarterly returns must be filed.

🧾 GST Compliances (If GST Registered)

  • • Monthly/Quarterly GST Returns
  • GSTR-1: Outward sales
  • GSTR-3B: Summary of taxes paid
  • • Annual GST Return (GSTR-9)
  • Mandatory if your turnover exceeds ₹2 crore.
  • • GST Audit & Reconciliation (GSTR-9C)
  • Required for companies crossing the threshold limit.
  • • E-Invoicing & E-Way Bills
  • Applicable based on turnover and type of business.

📋 Other Regulatory Compliances

  • Depending on your business activities and size, you may also need:

  • ESI & PF Returns (for applicable employee strength)
  • Professional Tax (state-specific)
  • Import-Export Code (IEC) (for export/import businesses)
  • FSSAI License (if dealing with food)
  • Startup India/DPIIT Registration (optional but beneficial)

🧾 Audit Compliances

  • • Statutory Audit

Mandatory for all private limited companies, regardless of turnover.

  • • Tax Audit
  • Triggered when turnover crosses prescribed limits.
  • • Secretarial Audit
  • Applicable for companies with large capital or turnover.
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📅 Stay Ahead—Avoid Penalties

Non-compliance can lead to heavy penalties, director disqualification, and legal hassles. It’s best to consult a qualified Chartered Accountant or compliance expert who can help you manage due dates, documentation, and filings.

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